View, change, or approve QuickBooks Time timesheets in QuickBooks Online Plus, QuickBooks Online Advanced, QuickBooks Online Essentials, QuickBooks Online Payroll Elite, and QuickBooks Online Payroll Premium.
Note: if you have QuickBooks Online without Payroll or QuickBooks Time additions, you can still access the Time tab.
View time #
- Select Time to open Time Entries.
- From the dropdown, select Customer, Worker, or Contractor.
- Adjust the displayed date range if necessary.
- Select an individual customer, worker, or contractor to see the timesheet details.
- Customize what columns you see on the timesheets by selecting the gear icon under Total Hours.
Add time #
Any time added here will appear directly in QuickBooks Time.
- Select Time to open Time Entries.
- Select Add Time, and choose a worker.
- Adjust the date range if necessary and select a day.
- Add the duration of hours worked, or toggle Start/end times on to enter a start time and end time for that day.
- Select Add work details to add a customer or project, make the timesheet billable, and any other applicable options.
- Select Add to add more timesheets for that worker.
- Select Save or Save and Close.
Edit time #
Changes made to timesheets here will appear directly in QuickBooks Time.
- Select Time to open Time Entries.
- From the dropdown, choose Customer, Worker, or Contractor, and adjust the date range if necessary.
- Select an individual customer, worker, or contractor to open the applicable timesheets.
- Select Edit next to any timesheet.
- Make your edits and select Save.
Approve timesheets #
Once you’re ready to bill customers or use your timesheet info for reports, you can approve any or all your timesheets.
- Select Time to open Time Entries.
- Select Approve time.
- Select the Needs review tab.
- Select the timesheet you want to approve.
- Make sure all the info is correct, then select Approve (name)’s time. You can also select Approve all employees if everything’s good to go.
Launch QuickBooks Time #
For additional functionality provided in QuickBooks Time, you can launch your QuickBooks Time account directly from QuickBooks.
- Go to Time to open Time Entries.
- Select Open QuickBooks Time to launch your QuickBooks Time account.