Approve or unapprove employee hours using QuickBooks Time in QuickBooks Online

Learn how to approve, unapprove, or reject hours using QuickBooks Time in QuickBooks Online.

If you use QuickBooks Time with QuickBooks Online, it’s easy to review your employees’ timesheets before payday. You can approve, unapprove, or reject hours for multiple employees or one at a time. Here’s how.

Approve or unapprove timesheets in batch #

If you don’t need to make any adjustments to your employees’ hours, follow these steps to easily approve multiple timesheets.

1. Select + New.
2. Select Approve Time.
3. Select a date range.
4. Select the employees to be included in the batch action.
5. Select Batch Actions, then either Approve or Unapprove.
6. If you approved hours, select how you want to proceed:
   • Accept and close
   • Accept and create invoice
   • Accept and run payroll

Approve or unapprove timesheet one at a time #

You can also approve or unapprove hours for one employee at a time. Follow these steps if you need to update an employee’s timesheet first.

1. Select + New.
2. Select Approve Time.
3. Select a date range.
4. Select an employee.
5. You can add, edit, or delete a timesheet if you need to. When you’re done, select Save.
6. Select Approve or Unapprove.

   Note: You can also reject hours. However, this option only shows if you let your employees submit their own timesheets using TSheets.

7. Once you approved hours, select how you want to proceed:
   • Accept and close
   • Accept and create invoice
   • Accept and run payroll