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In Quickbooks Online Plus and Essentials, you can keep track of billable time by job. Set up jobs as sub-customers to keep all your billable expenses organized.
Add a sub-customer #
Here’s how to add a sub-customer:
- From the left menu, go to Sales then select Customers.
- Select New customer.
- Enter all the appropriate information for that sub-customer.
- Select the Is sub-customer checkbox.
- From the Enter parent customer drop-down, select the parent customer.
- Choose Bill with parent.
- Select Save and close.
Turn on billable time #
Follow these steps to turn on billable time:
- Go to the Settings ⚙ icon, then Account and Settings.</strong
- Select Account and Settings.
- From the left menu, select Advanced.
- In the Time tracking section, select the edit (pencil)icon.
- Ensure the Make Single-Time Activity Billable to Customer box is checked.
- (Optional) Select Show billing rate to users entering time. If you bill customers a different hourly rate than you pay your employees and subcontractors, you may want to leave this blank.
- Select Save and close.
Enter or record time as billable #
You can enter billable time through the Time tab:
- Select Time to open Time Entries.
- Select Add Time, and choose a worker.
- Adjust the date range if necessary and select a day.
- Add the duration of hours worked, or toggle Start/end times on to enter a start time and end time for that day.
- Select Add work details to add a customer or project, make the timesheet billable, and any other applicable options.
- Select Add to add more timesheets for that worker.
- Select Save and Close.
Add billable time to invoice #
Once you have entered time, marked them as Billable, and entered the sub-customer’s name, you will see all billable time ready to be included when you create invoices.
Now you’re able to keep track of billable time by job.