Print pay stubs in QuickBooks Online

Learn how to print pay stubs in QuickBooks Online Payroll and Intuit Online Payroll.

With online payroll, you can print paychecks or print pay stubs for your employees. Here’s how to print pay stubs on blank paper.

Your steps depend on which product you have.

If your sign-in screen looks like this, you use QuickBooks Online Payroll.

If your sign-in screen looks like this, you use Intuit Online Payroll Enhanced.

If your sign-in screen looks like this, you use Intuit Full Service Payroll.

QuickBooks Online Payroll #

Tip: Save time and paper with QuickBooks Workforce. Invite your workers to get their pay stubs online.

Step 1: Set up your pay stub printing preferences #

If you haven’t already, make sure you’re set up to print plain paper stubs.

1. Go to Settings ⚙️, then select Payroll Settings.
2. In the Preferences section, select Paycheck Printing.
3. Select Plain paper stubs, then select OK.

Step 2: Print pay stubs #

1. Go to the Payroll menu, then select Employees.
2. Select Paycheck list.
3. Select the paychecks you’d like to print, then select Print.

QuickBooks Online Payroll (all other versions) #

Tip: Save time and paper with QuickBooks Workforce. Invite your workers to get their pay stubs online.

Step 1: Set up your pay stub printing preferences #

1. Go to Settings ⚙️, then select Payroll Settings.
2. In the Printing section, select the Edit ✎.
3. Select Plain paper, then select Save.
4. Select Done.

Step 2: Print pay stubs #

1. Go to the Payroll menu, then select Employees.
2. In the My Payroll section, select Pay check list.
3. Select the paychecks you’d like to print, then select Print.

Intuit Online Payroll Enhanced #

Tip: Save time and paper with Paycheckrecords.com. Invite your workers to get their pay stubs online.

Step 1: Set up your pay stub printing preferences #

If you haven’t already, make sure you’re set up to print plain paper stubs.

1. Go to Setup, then select Preferences.
2. Select Paycheck Printing Settings.
3. Select Plain paper stubs, then select OK.

Step 2: Print pay stubs #

1. Go to Payday, then select Pay check list.
2. Select the paychecks you’d like to print, then select View Print.
3. Select the printer icon to print the pay stubs.

Intuit Online Payroll Full Service #

Tip: Save time and paper with Paycheckrecords.com. Invite your workers to get their pay stubs online.

Step 1: Set up your pay stub printing preferences #

To change your printing preferences, please select contact us on the Help tab.

Step 2: Print pay stubs #

1. On the homepage, select View pay check List.
2. Select the paychecks you’d like to print, then select Print.
3. Select the printer icon.